Monday, March 18, 2019

Importance of Document Management System

Document management software can help employees work faster with instant access to information. Organisations have begun to realise the importance of structured filing and the plethora of benefits that can be achieved by an efficient Document Management System. Now that you decide to go digital and standardise your office process by implementing a Document Management System there arises a question of choosing the one which fits the purpose. With a large part of information management in the public sector comprising of document management, implementation of an efficient document management system has become a clever imperative for e-government. 

Yukthi Systems is one of The Best Document Management Software and has been helping an organisation manage their documents efficiently for over a decade. We understand every organisation is different and what else sets you separately from the competition other than innovation! and we are here to help you make things even better by automating your day to day activities so you could focus on what really matters for your business to grow. 

E-Government and the need for Document Management System 

Information communication technology (ICT) has transformed the way we live, work, learn, and play. Governments worldwide experience with the challenge of modification and the need to recreate government systems in order to deliver well organised and cost-effective services, advice, and knowledge through information and communication technologies. E-Government is the latest ICT revolution in governments to increase efficiency, effectiveness, responsibility, and transparency. In an information-concerted society, efficient information management is extremely critical for e-governance. 

The primary objective of e-Government is not just limited to providing information services to its citizens but also includes the development of clever links among various government departments, communications at various levels of government (Federal, State, and Local Governments), facilitation of government policies, operations, transactions and strategy implementations etc. All these require that government’s daily transactions, operations, and resources are digitised for cost-effective and suitable service quality. Unlike the traditional methods of governance where paper-based documents were dominant, e-Government services require implementation of a robust document management system (DMS), which is akin to the bloodstream of effective e-Government. 

Document management system (DMS) is one such tool powered by ICT and utilised by e-Government implementations for managing valuable information resources from documents in any government or business setting. The solution helps to support the communication process between citizens and authorities on the one hand and increase the efficiency of internal government processes on the other hand. It helps governments smooth operations to deliver value through better productivity, and empower government staff to respond quickly and collaboratively to meet the needs of constituents. 

We are one of the leading Document Management System provider in Bangalore. To know more about our services visit our website : 


Wednesday, February 27, 2019

How Document Management Software used in Banking Sector?

Gone are the days when bankers used to oversee a large number of records. With the progressing headway of innovation, the banking and financial sector has fused many new advancements in the work procedure so it can furnish the clients with an improved dimension of monitoring and guarantee a streamlined work process. In the course of recent years, banks have likewise expanded their efficiency, as it were, and there is no uncertainty about the way that progressive technical advancement has empowered them to do likewise. 

Why banks should utilize document management software? 

While the facts confirm that all banks just as their branches are not of a similar size, they can without a doubt profit by a record the executives programming. Regardless of whether you are related with a little saving money association or a substantial scale bank that deals with huge exchanges each day, you should be acquainted with the battle that every single association experiences with regards to customer documentation. Utilizing a document management software empowers Banking and Financial associations to furnish their clients with top-notch administrations and cut the operational expense in the meantime. With a propelled programming this way, approved clients can get to the customer bolster materials expeditiously, at whatever point required. This doesn't rely upon their location or department, in explicit. 

What are the careful uses of a Document Management System in the banking sector? 

All banks, regardless of their sizes, need to deal with hundreds or thousands of images and records throughout the financial year. So as to store these archives legitimately, they need to mastermind an extensive physical space. The diverse kinds of reports that they have to oversee and store incorporate mark cards, client applications, customer applications, fiscal summaries, financial documents, loan agreement.

The majority of these archives are typically taken care of physically and a considerable lot of these should be moved to start with one office then onto the next. In addition, here and there a single record should be accessed by various individuals, at the same time. So as to guarantee this, one needs to make various duplicates of a single report and arrange the storage room as needs be. This without a doubt prompts to high costs. 

What are the careful motivations to utilize document management systems?

With the assistance of document management software, banking associations can automate responsibility and record work process as this improves client administration as well as the internal productivity inside the organization. Besides, the document management system likewise guarantees simple coordination with the current applications. This makes the procedures of recovery, inquiry and a single tick computerized documenting simpler. 

It additionally turns out to be increasingly rearranged to offer access to somebody for a cluster of reports so one can without much of stretch access some archive at whatever point required. Since various clients can get to a similar report at any given moment, it additionally dispenses with the necessity of archive duplication. A standout amongst the best reasons for utilizing a record the board programming is that it enables sliced expenses since one can wipe out the cost that is required for storage and courier. 

Keeping the benefits of a document management system at the top of the priority list, banks just as other money-related associations lean toward utilizing this product.

Tuesday, January 22, 2019

Improving Customer Service With Document Management System

Document management systems are the best interest to satisfy all your business difficulties. DMS provides good support to the enterprises that work with documentation and business critical data. The ability of software solutions that are accessible at any time from any place that completely transforms the way you do the business.

Wider Reach Of Customers

Due to the accessibility of documents and data from anywhere at any time, not just your employees, but customers can also conduct their business activities irrespective of time and location. If you are on vacation and an urgent need appear for work, it has no longer a problem. You can access the business data from any device at your convenience.

Not just the client's business, but the department of complaints and queries can be highly benefited with customised complaint handling forms and other services.


The document management systems follow strict security compliance to protect business data. The critical information about the client is saved securely in the servers with optimal security protocols. This is a major benefit that can be passed on to clients.

The service provider offers automated backup plans in case of a breach or system crash. Secure login credentials and regulatory compliance will be provided to the customers for complete security application.

The clients can remain stress-free knowing that their account information is not only secured but, well managed by service provider.

Timely Services

Increasing efficiency is one of the most obvious benefits of digital DMS. No time is wasted in searching customer files during an important meeting or conference. Through DMS, searching and retrieving documents easier by indexing.

Not just customers, few ECMs follow a time-based procedure to complete the business tasks that are critical to business continuity. The client complaints and queries are solved in a time frame due to the higher efficiency provided by the DMS.

Satisfying the client needs with a proper and clear answer is important to increase the positive reviews of your business and services. client’s satisfaction is increased by proving your knowledge and consistency to ultimately build up your business reputations.

Personal Attention

Personalised and individual attention can be offered by the DMS for solving critical issues. You get all the history and activities of a client can be retrieved from the document storage upon getting just a unique ID number. This helps you feed the customer to serve their particular needs and according to the situation.

The guesswork done by the customer service executive is completely eliminated by the document management system. It also improves the reputation of the business when a customer thinks that the service provider cares for their problems.

Friday, December 14, 2018

How to choose an Email Service Provider

Setting up an ESP involves economic as well as time investment, so marketers have to choose one which satiates their current requirement while being future-ready. While choosing any Email service provider, always consider the following conditions:


In the domain of Email Service Providers(ESP), there is one for every type of budget. There are easy-to-use ESPs like MailChimp who offer user-friendly email editor, premium looking Email template library, Email automation workflows and email campaign analytics for almost nothing provided that you send out less than 2,000 emails per month. While it looks like a sweet deal, the email template is not yours and the footer will carry Mailchimp banner. Plus, you can send only 10 campaigns per month. This is a perfect option for someone who has just started out or on a tight budget.

Deliver-ability Standards:

you send emails that are scanned by an Internet Service Provider at the user-end before being delivered. If the IP that you send your emails are blacklisted, the ISP filter won’t allow your emails to pass through. Since you will be using an ESP to send your emails, you need to protect so they provide you with good deliverability. Check for approved authentication methods such as SPF, Sender-ID, Domain-keys, DKIM and DMARC. Ask for a probability of dedicated IP, using this protections you are not blocked because someone else sent a SPAM using the Internet protocol you share with them. You can ask about the different types of reputation support such as white listing and feedback loops.

API integration support:

Sending emails is a process that is improved constantly based on previous campaign performances. This integration support requires the involvement of 3rd party applications/plugins to monitor certain metrics that your ESP may not be providing. So you can check whether your email service provider has the API integration support for the tools you use to conduct the analysis.


Since you have a mailing list of fewer than 2,000 subscribers, you can decide to choose the free model of the ESP. Will your ESP have the capability to send emails when your mailing list erupt to greater than 20,000 subscribers? Is it support adding more users in your plan? Check how scalable your Email service provider is based on email volume, speed, lists and etc.

Customer Support:

Just Imagine if you scheduled an email to be sent early morning but due to ESP server downtime, the campaign could not be delivered. Is your email service provider server to customer support at odd hours? Research on the frequency and pattern of downtime and enquire about the ESP’s emergency management plan in case of downtime.


Are the specified features free to use? Is the FAQ section will easily accessible? How speedily does customer support respond? Do you need any technical knowledge to operate the platform? is your ESP provide digital hand-holding when required?

Migration possibility:

Some relations are work forever and some break down early. If your current ESP is no longer able to fulfill your needs, how speedily can you export your data? How easily you can import the data into your new ESP? How ease will the experience be?

GDPR compliance:

How to choose an Email Service Provider If you trail with sending emails to EU residents, your ESP it acts as a data handler and it will be fined heavily during times of data leak or theft. ensure your ESP employs enough security towards data safety and obeys to the GDPR guidelines.

Friday, November 16, 2018

Guidelines to select for a Cloud Backup Services

Assume what would happen if all your company’s data suddenly disappeared: your website, software, business documents, emails, contacts, subscriber lists, employee records, customer credit card details, everything. This does happen. It can be occurred by fire, flood, theft, human error, hacking, machine failure and various other things. Without a support of backup, the loss of this data would mean ruin for many companies.

The necessity of Backups are absolutely essential. The cloud backup service ensure that in the event of a disaster your company can recover quickly and get your business back up and running. Yukthi Systems provides best Cloud Data Backup services in Bangalore.

In this blog, we will take a close look at cloud backup and show you the guidelines to select choosing a provider.

What is Cloud backup?

Cloud data backup is a way of storing data remotely, over the internet, using the facilities of a third-party service provider. This is an another solution to storing data locally on hard drives or tapes.

Recommendation for a cloud backup services

1. Storage space

The advantages of cloud backups is that you don’t need to ask what is the biggest amount of data you can store the nature of cloud computing means you can have all the storage you need. But, as the amount of storage you use will affect your service costs, it is important to calculate exactly what your requirements are.

2. Make sure your vendor offers scalability

Most of the cloud backup services enable customers to increase capacity of their storage when required. if you find yourself needing to go beyond your normal limits you will be able to increase the size of your backup plan.This scalability service is very helpful for growing business who can start off with smaller storage and then gradually increase its size as their business expands. 

3. Guaranteed up time

Choosing a vendor that provides a high availability backup service is some what critical task.suppose, If the service goes offline it means backups might not take place when you schedule them and access to your data might not be available when you need it most.The service provider should be able to offer 99.95% up time.

4. Disaster Recovery

Although a backup service plays a vital role in your disaster recovery plan, Most of the service providers have robust defences against cybercriminals in place and use multilocation backups so, even if a natural disaster takes out one of their data centres, another copy of your data can be brought online, Make sure any vendor you choose has this capacity.

5. Backup Frequency

The number of times you need to back up your data depends upon the type of business you run. You have to make sure that the backup service you opt for provides you with the ability to schedule updates as the frequency you require. Some services providers can restrict the number of backups you are allowed or the frequency at which you can do them.while choose a service which will suit your present and future needs.

6. Robust Security

Security is extraordinarily important given the increasing number of highly sophisticated cyberattacks. if you are providing your data backups into the hands of third-party, you need to know that they have equally sophisticated measures in place to protect your data.

You must look for service providers who use at least 256-bit encryption both in storage and during transfer, Secure Socket Layer (SSL) or Transport Layer Protection (TLS), have intrusion protection and use local and off-site data storage. 

7. Data Compliance

By Collect and store personal information you will have to comply with the Data Protection Act and part of this will be to ensure that any third-party provider who manages data on your behalf maintains that compliance.At mean while, look to see that your provider offers regulatory compliance with industry protocols, such as the Payment Card Industry (PCI) standard.

8. 24/7 Support

If you deploy a third-party provider to back up your data, they automatically become a key part of your disaster recovery plan,suppose something goes wrong with your system and you need to restore service quickly to meet your Recovery Time Objective, then you need your provider to be available there and then.Because of reason, always choose a vendor that provides 24/7 technical support which you can contact through a variety of channels by phone, online chat, social media and email. 

9. Terms and Conditions

Before accomplishing to any contract, make sure you check the terms and conditions carefully. You need to see that there are guarantees and SLAs in place to ensure effective service and that there are no service limits or contractual terms that restrict the things your company needs to do. furtherly, check to see whether there is a vendor lock-in – as these make it extremely difficult to move your business elsewhere.

10. Pricing

The target of your search for a cloud backup provider should be on the quality of service and the needs of your company. Only when you have found several suppliers who meet your criteria should you begin to consider pricing.Usually, you pay monthly or annually for a specified amount of storage and the range of features that the company offers. Be Careful of companies that offer very cheap storage and then smash up the price by charging extra for additional features.

Yukthi System deliver the best Cloud Data Backup in Bangalore and Cloud FTP in Bangalore.To know more about our services kindly visit our

Friday, October 12, 2018

Why We Need a Document Management System?

DMS- Document Management System for storing and tracking documents. It arose as a way to convert paper documents to digital documents. 

A DMS is a way to automate manual processes, and it is a key part of a digital transformation for any organization. Document management system captures, Stores and distributes documents.

Let's see how it will happen

1.Document Capture from Any Source

DMS need to do document capture from any source.

Document capture is the capability to save documents so you can find them later it could be done by indexing, it is a crucial way to classify a document. Indexing makes it easier to locate documents later on.

Document capture helps you to find any document tomorrow or ten years later.

There are many ways you can capture documents.

Capture for Paper Documents

Scanners with high speed have long been used to capture paper documents. But scanning documents on its own is not enough. A document management system should take documents from the scanner, It can then add indexing by order number, for example, Indexing can be done by many ways they are by hand, through Enterprise Resource Planning-ERP, screen integration, and zone Optical Character Recognition-OCR, barcoding. 

Capture for Email

E-mail messages and their attachments are a key part of managing the business today. Yukthi system also offers e-mail Services in Bangalore. A DMS gives you a way to capture the messages and invoices immediately.

Capture for System Generated Reports

A DAM provides you the capability to capture these system generated reports automatically, and it helps you make them available to your warehouse managers and sales teams faster.

Capture for Any Application

Some of the systems generated reports, for instance, Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) are usually among these.

2. Central Document Storage

DMS need to have central document storage. This is important for managing and retaining documents that come from all over the place. This is important for several reasons.

Central Access

A document management system gives employees the ability to use documents wherever they are. 

This can be done on-premises or it can be done by utilizing cloud-based document storage. Central document storage should be used for invoices, purchase orders and documents like forms, and emails. Yukthi system also Providing services for Cloud Data Backup in Bangalore.

Document Security

Document security is just as important as central access and a document management system gives you security in three ways they are Encryption, Digital Rights Management, and Collaboration

3.Document Retrieval and Distribution

Document management systems require to include document retrieval and distribution. This is important to make sure you are able to utilise and share your documents.

Document Retrieval

Document retrieval needs to be quick and easy. When a customer calls in with a question on an invoice for a customer service rep, that rep needs to be able to retrieve the invoice quickly.

Document management systems give you the search features to be able to retrieve a document on any keyword search because of indexing. Using the right index keys ensures you will be able to retrieve a document easily.

Document Distribution

Document distribution is a key role of any document management system. It’s the way you are able to send documents to customers, vendors, and even employees. Document management systems give you the capability to distribute documents any way you need.

Yukthi provides the best features of Document Management System in Bangalore and Document Storage Services in Bangalore.

To know more about our services and products kindly visit us our 

web site:

Thursday, September 6, 2018

Yukthi Email Solutions

Well proven Yukthi Email solutions on the Linux platform - Cloud or On-premise.
Common features:
  • Robust spam & virus filtering
  • Whitelisting, blacklisting of domains, email ids
  • Standard protocol support - IMAP, POP3, SMTP (and their secure counterparts with SSL/TLS)
  • Webmail - with mail filtering, forwarding, vacation messages
  • Groupware - shared calendars with own sync on CalDav to mobiles & Outlook
  • Automated email archival - separate copy of all incoming/outgoing email
  • Full logs & reports on email traffic
  • Selective forwarding at server level
  • Web based admin interface
  • Group email ids with posting policies
  • Quota support; forgot password portal
  • Multi-domain support (single mailbox can get mails of multiple domains too)
  • Restricted users with external email restrictions
  • Many custom configurations are possible
For Hosted (Cloud) Email:
  • Flexible space or user based plans
  • Archival option available - either to cloud or to a local server
For partners, own branding is also possible.